Conference Information

We look forward to welcoming you to AAAR's 38th Annual Conference. Below is useful information for you to get the most out of your time with us including how to navigate the platform, details on timing, and where to go for help if you require assistance.

Please note that although we encourage you to explore the event platform prior to the conference beginning, some portions or features may still be under construction. These will be completed by the conference opening and we appreciate your patience while we work to create the best experience possible for you.

Accessing the Platform:

Please see the log in instruction below. To access the platform for the first time, you will need to follow these instructions of creating a password. Once your password has been created you can use your email and password to log in for the remainder of the conference.

1. Please click this link to begin your conference log in: https://virtualeventplace.com/AAAR2020
   Chrome or Firefox browsers work best.
2. Click the “LOGIN or SIGN UP – IT’S FREE button” in the upper right-hand corner.
3. A “Login for Existing Users tab” will pop up, click the “Forgot Password?” hyperlink and enter your email address that you used in registration.
4. You will then receive an email with a link to set your password to log into the site. This email will be coming from noreply@virtualeventplace.com.
5. Once you have successfully changed your password, in the upper right-hand corner, click on ‘My Virtual Events’. Then click on “AAAR 38^th Annual Conference”. This will bring you to the lobby of the event.   

NOTE: If you receive an error saying that your email address is not registered, please contact the event organizer, do not sign up as a new user.

Updating your Profile:

Click “My Profile” In the upper right-hand corner. You will be brought to the page to “Edit user profile”. You can adjust your profile information by clicking through the menu items Profile Details, Business, Contact Details, My Image, and About Me.

Logging into the event ahead of time:

We recommend that you log in 24 hours before & look around the site ahead of the event starting. This will help you familiarize yourself with the different areas and help you get more comfortable before you are hopping on to join a webcast.

Prior to the event being available, you can also log into a demo site to click around and familiarize yourself with the site functionality as the functionality will be very similar, if not the same, for the event.

Click or copy the following link into your browser to access the demo site: https://virtualeventplace.com/demo

Please note that although we encourage you to explore the event platform prior to the conference beginning, some portions or features may still be under construction. These will be completed by the conference opening and we appreciate your patience while we create the best experience possible.

Platform Sections:

• Lobby – here you can chat with fellow attendees or find your way to other areas of the virtual platform.
• Webcast Auditorium – here is where you will find all the sessions, their titles, descriptions, and presenters. Just prior to a session starting, you will see a button that says ‘Attend Webcast’ which will open a new window for the session. If you missed a session or want to go back and view it again, you can also access the webcast videos on-demand which become available in the days following the original time.
• Networking Lounge – this is another great place to chat with your fellow attendees, either as a large group, or 1:1
• Sponsor Halls – explore all the sponsors and their booths in the sponsor halls. You can watch videos that they have provided, download informational materials, and chat directly to someone from their company using the chat function at the bottom of the page.

Conference Events:

The full program can be viewed here. The live conference events can be accessed via the webcast auditorium. Special events and their specific access information is noted below.

The conference is organized in two daily sections:

• Plenary and Platform Sessions run from 10:00 AM – 2 PM EDT.
• Poster Sessions and Special Events run from 6:00 – 8:30 PM. 

The Plenary Sessions are live. They include the plenary lectures and awards presentations.  These are followed by three sets of 6 parallel Platform Sessions to choose from.  Each includes three pre-recorded talks on a related theme followed by a live Q&A session. The pre-recording facilitates session flow. It also allows us to post these talks afterwards for 30 days of on-demand viewing for those unable to attend the sessions. The Early Career and Diversity Events will be live at 7:30 – 8:30 PM EDT Wednesday and Thursday, respectively. They include short presentations followed by discussion.

Poster Halls

Job Seekers

Fine Arts Competition

Sponsor Hall

Access to the Conference Recordings:

Archived recordings will remain in the Webcast Auditorium for (30) days post event. You will have to enter the Auditorium, find the webcast you would like to watch, and click the “View Archive” button. It takes about 48 hours after the live session for the recording to be made available.

How to use the chat function:

Chat is available in each area of the event, as well as each sponsor booth.  You can chat to everyone in the room using text, or have private one-on-one text, audio, or video chat!  Here is how it works:

TIP: Use the group or private text chat to confirm someone has time and is ready to connect by phone or video.

*The chat is an interactive feature between attendees, for help please use one the of the below options. Attendee chats will not be consistently monitored so requests for help may not be seen.

Where to go for help:

Platform:

In the upper right corner of the platform, click on Helpdesk. There, you can find many frequently asked questions, as well as the contact phone number and email for support. Additionally, there is a chat box in the lower right corner of the platform that you can use during normal show hours for any additional issues you may have.

Help desk staff members are available for support Monday to Friday from 9am to 5pm ET.

AAAR Membership or Registration:

Please contact us at info@aaar.org or 1-866-972-7222. The AAAR staff can be reached Monday to Friday from 9am to 5pm ET.